# Glossary

GlossaryDefinition:
The basis of accounting by which revenues are recorded when earned and expenditures are recorded when the liability is incurred.


GlossaryDefinition:
A certificate of debt issued by an entity, guaranteeing payment of the original investment, plus interest, by a specified future date.


GlossaryDefinition:
A multi-year plan which identifies proposed constrution of physical assets such as park, street, cultural and recreational facilities and provides a planning schedule; identifies options for financing the plan.


GlossaryDefinition:
A twelve-month period of time designated as the budget year.


GlossaryDefinition:
Funds received from the collection of taxes, fees, permits, licenses, interest and grants during the fiscal year.


# Govt

govt_policies:
Text here documenting various spending policies (e.g., authorization levels, etc.)

govt_process:
Text here documenting the Capital Planning Process (e.g., data collection process, approval process, etc.)

govt_process_calendar:
Text here documenting significant dates during the Capital Planning Process (e.g., date of draft report production, dates of approvals, etc.)


# Options

ReportFooter:
Produced Using the Plan-It Capital Planning Software


# Project

proj_desc:
Purchase Xerox 5500-E color copy machine.  Maintenance agreement will be included.

proj_justify:
Current black and white copier does not meet needs of the District.  New machine will save time and costs in bringing materials to Copy Center for duplication (especially large documents).


proj_desc:
Replace existing PCs in Hermosa West Computer Lab with a combination of desktop and laptop devices.  Under contract with Dell and HP, PCs can be purchased in bulk at reduced cost.  All units to include basic Windows OS, Office 365 productivity software and District-specific software package produced by NewEra Consultants.  

Security (anti-theft) and cybersecurity options will be purchased as part of the package.

proj_justify:
PCs generally should be replaced every 5-7 years to meet District guidelines.  As new software becomes available and support for existing versions is eliminated, upgrades are necessary.   New educational software also generally requires the latest operating system to run correctly.  Also implements the implementation objectives set after completing the 2017 S.T.E.M. Curriculum Survey.

Cybersecurity packages will prevent various forms of hacking/virus as well as restrict access to internet sites listed by the District as inappropriate.

proj_requirement:
Maintenance will be included in the I.T. department's ongoing Budget, not as a separate line item.


proj_desc:
Complete a Strategic Plan for the Hermosa West School District.  Process will ensure collaboration between all District departments, Board members, community members, parents and students to produce a roadmap of future District expenditures.  

Sections of the Plan to include:
Facilities
Equipment
Transportation
Information Technology

Evaluation of the academic program through the lens of each of the nine indicators described above led to
the development of the Comprehensive Plan that focused on six areas of school district operations:
1. Academic Achievement
2. Budget and Fiscal Affairs
3. Operational Services
4. Special Education
5. Staff Services
6. Student Services

proj_justify:
Development of a comprehensive roadmap is critical to ensure that resources are utilized in the most efficient manner.  Inclusion of all stakeholders will help to make the resulting Plan a workable document.  Proper planning also aids in securing grant funding and explaining to the public the necessity of bond passage.


proj_desc:
Complete the acquisition of training manuals for items purchased during the 2018 textbook and technology purchasing package.

proj_justify:
Teachers need a complete set of training manuals to effectively convey information to students in a systematic way.   Funding was not available in 2018 to purchase all manuals related to computers and textbooks aquired.  This expenditure will fill in the missing gaps.


proj_desc:
A 6-year program to purchase equipment as needed to enhance the District's tools for dealing with emergency evacuations (both indoor and outdoor facilities).  Items may include:
Football field signage for evacuations
Reflective vests and jackets
Flashlights
Radios
Hats
Staff Security Shirts
Cones & Barriers
Caution Tape
Emergency Bucket and items (toilet paper, tarp, plastic bags, duck tape, flashlight with extra
batteries, first aid kit)
Stop signs
Safety mesh barrier

proj_justify:
A study conducted in 2019 indicated that the District was lacking in equipment needed to successfully conduct evaculations if emergencies arose.  Each year for the next six years, money will be appropriated to allow acquisitions based on the recommendations of the Building Manager and the Safety Committee.

proj_requirement:
Acquisistion of additional equipment may require maintenance and storage costs be allocated in future Budgets.


proj_desc:
This project provides funding to replace the existing bus washing station with an automatic bus washing station at the Hermosa transportation maintenance facility.

The project also relocates the existing small engine repair facility within the transportation maintenance facility to accommodate the automatic bus washing station.

proj_justify:
The current bus washing station is manual and located outside, requiring drivers to take a significant amount of time to wash their vehicle in between scheduled routes, with limited use based upon weather conditions. Installing an enclosed automatic bus wash facility will
increase the number and frequency of cleanings each vehicle can receive, as well as make the use of driver time more efficient.

proj_requirement:
Once the building transition is made there should be limited additional costs to operate the bus washing facility.


proj_desc:
Project funding will update the radio system to the latest standards, provide a warranty, and establish a system that is serviceable by multiple vendors.

Hermosa radio infrastructure comprises four (4) separate radio sites that provide county-wide radio coverage for over 100 users. The radio system handles an average of 6,000 radio transmissions per month for school buses alone, and provides communications for support staff and alert radio transmissions for schools.

proj_justify:
Unfortunately, the system is aging. Many of the tower antenna systems are more than 10 years old and the last major system update was 7 years ago.


proj_desc:
Funding is proposed to remove the ten (10) modular classrooms from the Hermosa West High School site at the end of the 2022-2023 school year. The modulars will not be available for relocation and will be replaced with a permanent ten-classroom addition, which will be complete by the fall of 2023.

proj_justify:
Maintenance of modular classrooms has become very costly.  Compliance with new ADA requirements as well as structural issues make the units less feasible for use in future years.


proj_desc:
Construction to add 10 classrooms to Hermosa High School including the demolition of the existing temporary building and the construction of a new building on the existing site.  This work will include new building, site circulation, and site improvements.  Equipment and furnishings are also included. 

Preliminary work with Estimating Plus, LLC has begun to outline major building components and construction process details.

proj_justify:
The main High School capacity is 2500 students.  However the current enrollment of 2250 students is projected to rise significantly in the next 5 years due to area population growth.  The upcoming crowded condition will only be addressed with a new classroom wing.

Meet Goal 1, Objective 1.2 and Goal 2, Objectives 2.2 and 2.3 by providing permanent student stations that meet the demands for educational services in Hermosa West Schools.

proj_requirement:
Additional utility costs will be incurred.


proj_desc:
The synthetic turf and track resurfacing project will provide a stadium synthetic turf field at Hermosa West School.  Interest in the community at-large is high due to the partnership with the City allowing for non-school, city-wide events to take place at the facility.

Work with All-City Track and Field, Inc. will begin once seasonal activities end in the Spring.

proj_justify:
The High School is in an area of the county where available recreational fields are in short supply and the installation of synthetic turf will allow for year-round use of the field by Hermosa schools and other organizations and groups, per School Board policy.

Upgrading will also allow more women's sports activities due to the increased availability of field time (meeting Title 9 objectives).

proj_requirement:
Savings may include decreased maintenance costs compared to grass turf.


proj_desc:
The San Pedro Elementary School Classroom Addition will provide an additional 5,350 square feet as a three-classroom addition to the school building, provide a secure vestibule and new card readers on all exterior doors.

The project will also provide a new traffic pattern for student drop-off areas.

proj_justify:
To keep up with expected student population growth and incorporation of new STEM curriculum requirements, more classroom space has become a necessity.

Traffic reconfiguration will reduce the stacking of cars that occurs on Highway 15.

proj_requirement:
Additional utility costs (A/C, heating, electrical) is anticipated.  More experience will be needed to fully calculate ongoing increases.


proj_desc:
Replacement of 61,146 square feet of roofing, associated tapered insulation system, and roof drains and flashings. The 2022 request is for design and construction funding.

proj_justify:
Replacement of the roof is required to protect building structure, building components, and preserve the learning environment which supports the educational programs. The roof is currently leaking in several places. This water infiltration will damage the structural roof deck, interior ceilings, floor and wall finishes, building contents, and provide the conditions which could lead to air quality issues in the building.


proj_desc:
This project involves the replacement of the existing unit ventilators in each classroom at Coronado Elementary. The project will also include replacement of both the heating and cooling plants and associated piping and pumps located in the mechanical room. The existing pneumatic control system shall be replaced and upgraded to be electric/electronic actuation, direct digitally controlled and interlocked to the Hermosa Energy Mangement System.

proj_justify:
The mechanical equipment was installed when the school was modernized in 1993. The age of this equipment will be 25 years old. The replacement of this aging equipment will provide a modern energy efficient mechanical system that meets the current Indoor Air Quality requirements for schools and provides a better learning environment for students and staff.

proj_requirement:
Possible energy savings are anticipated due to the installation of newer technology that uses less natural gas and electricity.  Mainenance costs also may decrease, but experience will be needed to see how great the savings may be.


proj_desc:
This project is part of the  Future High School Science Classroom state initiative. It involves the renovation of science classrooms originally constructed in 1970 and the introduction of the Hermosa Public Schools’ technology component into these renovated science laboratory spaces. 

Project will include renovation of physical space to include several new laboratory workstations as well as storage faciliites (including cold storage for biological specimens).  Equipment to be phased in over four years.

proj_justify:
The modernization of the science facilities provides a learning environment more consistent with the laboratory experiences the students will experience after graduation. These science facilities will provide the environment necessary to deliver quality science instruction to meet the goals of the science program in the Hermosa Public Schools.

proj_requirement:
Additional costs related to storage and maintenance of new lab equipment may be realized.


proj_desc:
This project involves the replacement of aging electrical equipment that is showing signs of failure. The scope includes the replacement of the existing Main Distribution Board, and the replacement of the Sub Distribution Boards. The possibility of consolidating the multiple incoming services should also be investigated.

proj_justify:
The electrical systems in older schools are starting to have pieces of equipment that need to be replaced. At the same time, the dramatic increase of the use of technology equipment has created electrical demands that were not present when these older schools were designed. This increasing dependence on technology has also created certain emergency and stand-by power requirements that did not exist when these schools were constructed. This project will address all of these issues in a comprehensive manner.


proj_desc:
This project involves the replacement of the window wall system that was utilized during the original construction of the school.  Additional issues uncovered during the replacements will be dealt with at the time under this same project's funding (e.g., rot, tuckpointing, seals, etc.)

proj_justify:
Replacement with modern energy efficient windows is necessary to protect building components and contents, and preserve the learning environment..

Replacement of old single-pane windows is required to protect building structure and building components, to maintain good indoor air quality, and to improve the energy efficiency of these aging facilities. Without a window replacement program, the exterior building envelope will continue to be compromised. As a result, these failing windows will continue to waste energy and provide the conditions which could lead to air quality issues in the building.

proj_requirement:
Significant energy savings may be realized due to new glass efficiency.


proj_desc:
This is a project design to enhance the visitor experience as they enter campus.  It will also include parking lot LED lighting.

proj_justify:
Currently the landscape is deteriorated and dated.  Lighting upgrades will also enhance energy-efficiency of facility.

Meets Goal 2, Objective 2.2 by ensuring school facilities provide a safe and welcoming entranceway for all visitors, staff, and students.

proj_requirement:
Additional maintenance will be absorbed into the existing San Pedro mainenance budget.


proj_desc:
Relocate, renovate, and demolish portables currently located on Espinza's campus once the new classroom wing has been constructed.

proj_justify:
Currently there are 43 portables on Espinoza’s campus.  A new classroom wing is being built to provide permanent space for these uses, which will make these portable available for use on other campuses.


proj_desc:
A spiral slide is missing from the second-fourth grade playground. The fifth andsixth grade playground is 11 years old and is in fair condition and missing several pieces of equipment.

proj_justify:
Missing pieces will be purchased to offer students the complete selection of outdoor options that were available during the previous school year.

proj_name:
Replace Spiral Slide, etc. in Playgrounds


proj_desc:
Purchase new Deere Model AB-1080 with multiple mower head attachment and trailer.

proj_justify:
For Mowing, Grading, Moving Soil, Loading Salt, Maintenance of Athletic Fields.

proj_requirement:
Additional gasoline and maintenance to be determined.


proj_desc:
Provide permanent student classroom space for students at Espinoza  currently placed in temporary portables.

proj_justify:
The main campus capacity is 1300 students.  However the current enrollment with portables is 2140 students.  This is a chronic condition that will only be addressed with a new classroom wing.

Meet Goal 1, Objective 1.2 and Goal 2, Objectives 2.2 and 2.3 by providing permanent student stations that meet the demands for educational services in Hermosa West Schools.

proj_requirement:
Additional utility costs are anticipated.


proj_desc:
Introduce a new Art-In-The-Park Program that will host events and classes in City parks during the summer months.  Two customized vans will be used by both District and City employees to drive to parks and  teach painting, drawing and mixed-media design to both adults and children.

proj_justify:
A joint survey of residents and students in 2016 showed a lack of summer learning experiences in our community.  Successful summer art programs have been developed in other locations in the U.S. so models exist for successful implementation here.

proj_requirement:
Existing equipment will be utilized but supplemented with additional vehicles and staff.


proj_desc:
Design & construction funding to replace the existing boiler system.

proj_justify:
The system is beyond its expected life and is failing.  The existing boiler was installed in 1991.


proj_desc:
Design and construction funding for entryway security and safety improvements at Coronado Elementary.  Projects include improving security vestibule, relocating administration areas closer to entryways, and main entry security upgrades.

proj_justify:
Increased community interest in raising security levels at lower grade schools makes the project very important.


proj_desc:
This project is to create a covered drop off area/walkway for physically impaired students. It will also improve emergency access to campus while enhancing the visitor approach experience.

proj_justify:
Currently no covered drop off area exists for our physically impaired students.

Meet Goal 2, Objective 2.2 by meeting the specific school facility needs and physical conditions of the school and its students.


proj_desc:
Full size school bus (36-78 passengers) equipped with diesel engine and air brakes: The normal lifespan of this type of unit is 10 years or 170,000 miles with proper maintenance. The warranty coverage on these vehicles is 5 years or 100,000 miles from the original in-service date.

proj_justify:
With increases in student population, more busses are needed.


proj_justify:
Mini bus (wheelchair equipped): The normal lifespan of this type of unit is 10 years or 100,000 miles with proper maintenance. The warranty coverage for these vehicles is 5 years or 60,000 miles from the original in-service date.


proj_desc:
Purchase large maintenance equipment:
- Windsor Duo Carpet Scrubber
- Windsor Radius 280 Large Area Vacuum

proj_justify:
Current scrubber and vacuum are becoming costly to maintain and unreliable.


proj_desc:
Make enhancements to the District's website and upgrade all social media platforms to conform with new standards for communication with residents.

proj_justify:
Current website does not meet new standards and lacks enhanced linkages to social media platforms.  Upgrade will ensure that the District is utilizing the latest technonlogy to convey information to parents and students.


proj_desc:
This project involves the replacement of the window wall system that was utilized during the original construction of the school.  Replacement with modern energy efficient windows is necessary to protect building components and contents, and preserve the learning environment.

proj_justify:
Replacement of old single-pane windows is required to protect building structure and building components, to maintain good indoor air quality, and to improve the energy efficiency of these aging facilities.  Without a window replacement program, the exterior building envelope will continue to be compromised.  As a result, these failing windows will continue to waste energy and provide the conditions which could lead to air quality issues in the building.


proj_desc:
FUNDING NOT YET SECURED:
This project addresses the replacement of aging surveillance equpment including cameras, encoders, intercoms, access control and visitor management systems.   It also provides funding for the expansion of the existing system including new camera locations, and new access control locations.   It also provides funding to install physical improvements to schools to improve security at vulnerable locations.

proj_justify:
The systematic replacement of surveillance and security infrastructure is critical to the District's goal of providing a safe and orderly environment for students and staff.  This funding assures that the school system's surveillance and security hardware will remain in good working condition to be able to continue to provide a safe school environment.


proj_desc:
This project involves the modernization of Coronado Elementary.   Due to the fact that the majority of this building will be over 50 years old at the time of modernization, the entire building will need to be brought up to current educational and building standards.  In order to determine the best way to modernize this school,  a Feasibility Study needs to be performed to evaluate options for addressing the physical and educational deficiencies at the school.

proj_justify:
Based on the Physical and Functional Assessment Report developed in March 2008 and updated in 2017, Coronado was listed as the first school on the Modernization priority list. The original building was constructed in 1970 with a grades 4-6 classroom addition in 1985, and mechanical room additions in 2010 for the HVAC replacement.  The instructional and support spaces need to be modernized to facilitate the instructional program, and replacement of aging building systems is required to protect the school system's physical assets.


proj_desc:
This project involves the modernization of Hermosa West High School.   Due to the fact that the majority of this building will be over 55 years old at the time of modernization, the entire building will need to be brought up to current educational and building standards.  In order to determine the best way to modernize this school,  a Feasibility Study needs to be performed to evaluate options for addressing the physical and educational deficiencies at the school.

proj_justify:
Based on the Physical and Functional Assessment Report developed in March 2008 and updated in 2017, the High School was listed as the second school on the Modernization priority list. The original building was constructed in 1965 with a classroom addition in 1992, and mechanical room additions in 2011 and 2012.  The instructional and support spaces need to be modernized to facilitate the instructional program, and replacement of aging building systems is required to protect the school system's physical assets.


# Project_Notes

Notes:
Some objections from residents.

STATUS:  January, 2015
In preliminary design, securing acquisition of land through Barlow Brothers Land Company.


Notes:
Contact School District concerning possible partnering on this.


Notes:
Neighborhood complaining about large potholes and washouts in the area around the Arena and Central Park.


Notes:
Truck purchased at Lincoln Ave. Ford in March, 2005.  VIN#218969759708


Notes:
Consider irrigation in the future????  Talk to Bob about this.


Notes:
Check on availability of State money to help fund this (City of St. Claire received a grant).


Notes:
Check on availability of State funding for this (City of St. Claire received a grant).


# X_SecurityGroup

Rights:
Has full rights in the database, including all security rights.  May not be changed or deleted.


Rights:
May be used for all non-Administrator users


